Breakfast, drinks, and snacks will be provided to attendees free of charge. Lunch will be provided on Saturday, but it will not be provided on Sunday. Dinner will not be provided either day. We will offer appetizers for Friday's welcome reception. Tennessee State University is an alcohol-free campus, so we can only offer nonalcoholic beverages.
We recommend convening attendees reserve their lodging as soon as possible, as rates tend to increase closer to the event date.
We have reserved a block of 25 rooms at Hayes Street Hotel for the nights of the 27th and 28th, a boutique hotel 1.2 miles from Tennessee State University or about a 25 minute walk. It is located in an area of town with restaurants and bars within walking distance of the convening. Half of the reserved rooms offer 1 king bed and the other half offer 2 queen beds, and the rate for both room types is $189/night. You must call to reserve a room and mention "Healthy and Free Tennessee" to get this group rate. Pay with major credit card. Check in at 3pm, check out at 12pm. Reservations must be received 21 days in advance of the event, or by October 6th.
A less expensive option also nearby is Scarritt Bennett, a former college that is now an educational center and conference and special events venue with a rich history. They offer dorm rooms available for $88.94 + tax per night. As of September 18th, they had about 90 rooms available. To reserve, call Guest Services at 615-340-7500 and select #2 for Overnight Lodging. You must have a major credit card to reserve. Their cancellation policy is 48 hours for full refund. Each dorm room has a single twin bed with sheets and towels provided, but no toiletries or sundries. There are no TVs or phones in the room, but they do offer free wifi. Each dorm room is completely private with locked doors, but shares a bathroom with one other adjoining room. Check in any time after 3pm, check out is by 10:30am. Scarritt Bennett is an alcohol- and smoke-free campus, but there are designated smoking areas. There is no elevator to upper floors, so if you require a first-floor room you will need to request it with your reservation. Much of the building is old and not ADA compliant, but they do have rooms that can accommodate wheelchairs upon request.
Airbnb.com is a cheaper alternative to hotels. For those who have not used Airbnb before, a common misperception is that you must share the space with the hosts. Actually, there are three types of rooms you can reserve. First, an entire home to yourself. Second, you have your own private room but share common space with the hosts. Third, you can reserve a shared space, like a futon or sofa in a common room. From our experience, entire homes are often much cheaper and sometimes even nicer than a hotel. Entire homes range from $75-130 per night for 1-3 people.